Ts and Cs 2025
Therapy Terms for IAmMattVCTM Alchemy Therapy Services (UPDATED 2025 these replace previous Terms). Note IAmMattVCTM Alchemy Therapy Services and Matt Valentine-Chase operate under Common Law and is a Private Member Association.
Summary:
Hey there! Here’s a quick rundown of what you can expect at IAmMattVCTM Alchemy Therapy Services (friendly summary: please refer to full Ts and Cs that are a tad more formal!):
Confidentiality is my top priority. I’ll only share your progress with other professionals if you give me your permission or if there are limited legal reasons to do so. Your therapy notes (if any) are kept super secure and coded and often offline.
All your personal data is compliant with my common law duties of confidentiality.
When you book an appointment online, you’ll need to provide your contact details and pay in advance for your session or package. If you need to cancel, please give me at least 72 hours’ notice. If you miss an appointment, there will be a charge (often the full session fee). Transfer of fee is purely at my discretion.
You can book multiple sessions (package), but there won’t be a refund if therapy is interrupted. You can access your sessions whenever you like, but please make sure to update your details if it’s been more than six months since your last session.
If you’re on ongoing external treatments, please let me know. Also, please remember that counselling is not a substitute for professional medical advice. If I think there’s a better approach, I’ll let you know.
For more information about privacy policies, please visit the relevant sections on the website. For a more extensive look at Ts and Cs please see below. Thanks!
Full Ts and Cs:
At IAmMattVCTM Alchemy Therapy Services (and associated TIC Consultancy, Cheshire). we like to keep things simple and our counselling services accessible (and stress free!) so we hesitate with the length of this page. We do though have to follow ethical practice, so we do hope you can understand that the following is for your peace of mind, and we hope that offering clear terms give you confidence in our practice. Thank you!
Confidentiality:
What the client says and experiences in therapy and healing is confidential. There are some exceptional circumstances where confidentiality has to be broken, e.g. if the therapist is obliged to break confidentiality. In this event the therapist will make all efforts to discuss this with the client first but this might not always be possible.
The main legal reasons to break confidentiality are as follows:
Child protection (if there is a current, former or possible future risk to a child or minor/s)
Immediate physical risk to yourself or others
Planned future violence to others or undisclosed past violence to others
Terrorism or suspected terrorist activities
Drug trafficking
Human trafficking
Safeguarding concerns (see below)
The main reasons why the therapist may need to break confidentiality in order to safeguard the client (such as informing the client's GP, ambulance service, support staff, mental health professional, and sometimes the police or local authorities) are:
Detailed and 'serious' planning to harm self or worse*
If the client is experiencing psychosis that is acute
If the client is delusional
If the client is suddenly taken ill at the appointment
If the client is in serious and immediate mental health crisis where therapy is not appropriate
If the client is being abused and is a vulnerable adult under the Care Act 2014.
If the client requests that the therapist informs the authorities for any appropriate reason.
(*This does not mean that the client cannot discuss suicidal ideation or feeling like they don't want to be here anymore. It is important to talk this through)
Confidentiality: reports and liaison with professionals:
At times the client may require the therapist to share some details of the therapeutic work done together and any progress. Examples can be: with a GP, mental health professional, consultant, occupational health department etc. The disclosure in such cases is specific, detailed and clearly informed by the client. A disclosure consent form will be required prior to any disclosure. Any disclosure or report will first be sent to the client for approval. There may be a fee for this service.
Therapy Notes:
Where the therapist takes notes* - notes of the therapy session/s are kept separate from contact and risk assessment notes. Client names are not used on the notes, are coded and cross referenced. Notes are kept electronically and sometimes on paper. Electronic notes are encrypted and stored securely. Notes are used to record progress and use as a reference between and prior to sessions. The notes are often brief and as non-descriptive as possible.
All your personal data is compliant with my common law duties of confidentiality.
Online booking:
All bookings made online are via the online booking system or by a direct booking link sent by the therapist. The client will be required to provide a telephone number and email. The client will be sent confirmations, reminders, and updates by text and email. If the client requires full discretion, this method of booking is not advised due to system limitations. If the client does not want text or email reminders, please book directly by calling 07716232865. NB when booking either in person or online the reference on your statement will be: TherapyInCheshireTM, TICConsultancy or Matt Valentine-Chase, depending on your membership fee payment method. Your session must be paid for in advance upon booking and no later than 72 hours prior to your appointment. If no payment is received prior to 72 hours, your booking will automatically be cancelled. You are welcome to rebook and make payment.
Payment is usually by BAC but other options are available.
Packages:
Three, six, nine or twelve session packages are available. The membership fee is required upon booking to secure the discount. Please note that if the client decides to stop, delay or interrupt therapy, no refund for the remaining package is given. You can use sessions from your package at any time you choose and there is a time limit for clients who attend, this is generally 12 months.
Sessions:
The time, duration and place of sessions will be pre-arranged between the client and the therapist. The client and therapist agree to work together in a therapeutic way. There may be occasions when therapy would not be appropriate. If at all possible, your therapist will discuss this with you before either refusing therapy (e.g. for safety reasons) and/or suggesting a rescheduling.
The client can book single or double sessions (one or two hours) whether booked individually or as part of a package. The fee is per hour in both cases.
Therapeutic contact is only appropriate during sessions unless there is an emergency. The therapist cannot guarantee availability under these circumstances and the client will be made aware of other, more appropriate emergency services such as mental health crisis line and visiting accident and emergency for mental health crises out of hours.
For online sessions – your therapist will wait for fifteen minutes from your scheduled appointment time. If the client does not connect/call within that time, it will be assumed as a missed appointment. The 72 hour cancellation policy applies and no refund will be issued. If booked as part of a package, the full session time booked will be deducted from the package total and no refund nor transfer will be given.
Open-ended therapy:
Whether the client books weekly, fortnightly, monthly or purchases the package - Matt does not 'close off' client sessions. Clients can access therapy at any point: for ad hoc 'check-in' appointments, longer courses or as few or many sessions as is required. If six months or more have passed since the last session, the client will be asked to update the contact and assessment forms. The only exception to this open-ended accessibility is if the client is becoming dependent on the therapy or therapist: this will be addressed with sensitivity. NB if a client purchased the package and did not attend without notice, the open-ended policy does not apply and the client will not be able to resume therapy after six months, as per the package terms.
Cancellations:
If the therapist needs to cancel or delay a session, the client will be informed as soon as possible. In the event the client needs to cancel a session, for face-to-face, online and telephone appointments 72 hours notice is required. If less than 72 hours notice is given, the client will be charged the full session fee. In the event of a ‘no show’ and the client will not receive a refund if they have paid in advance, if a deposit is paid, no refund will be given.
If the client is late the therapist will wait for 15 minutes from the appointment start time. After this time the therapist will consider the session non-attended. No refunds or transfers will be given. If the client is more than 15 minutes late and the therapist is able to see them, the end time of the session will remain the same as the original booking and the client il not receive the full hour. No partial or full refund, nor transfer will be given.
If the client does not attend a session (‘no show’) and does not contact the therapist, the therapist will contact the client, usually by email but also by text or call, to establish if the client wishes to continue. If the client does not respond then the therapist will assume their work together has ended.
Contraindications to therapy:
The client agrees to inform the therapist of any treatments they might be receiving such as medication or interventions from a GP, mental health professional, other therapist etc. It is unlikely that the therapist will be able to offer you therapy if you (the client) are already in a therapeutic relationship elsewhere. This would depend though on the therapy.
The client agrees and understands that therapy is not a replacement for medical, psychological, psychiatric, religious, financial, legal, naturopathic, herbal or social qualified advice. It is the client's responsibility to seek the aforementioned.
The client agrees to complete the confidential contact form and risk assessment form (where applicable) and return in a timely manner before therapy commences. The client agrees that the therapist's decision is final when assessing appropriateness for therapy. If the therapist decides therapy is not appropriate, and the client has already paid a fee, and no therapy has commenced, the therapist agrees to refund 98% of the fee paid, minus 2% administration fee (this it to cover card payment charges made to the therapist). 100% may be returned, entirely at the therapist's discretion.
The client and the therapist agree to inform each other of any changes that may affect their work together and either might want to review the therapy terms at any time.
Other:
Any other support or natural remedies/tools/support are used by you at your risk and at your free choice. Matt Valentine-Chase is not responsible for any adverse or unwelcome events/symptoms/effects apparently caused by said remedies, supplements or techniques used in or after a therapy session.
Privacy:
All your personal data is compliant with my common law duties of confidentiality.
*Notes are mainly used for the therapist’s convenience of recalling previous sessions. This is often not needed and as such notes are not always taken. In some cases, regarding particularly sensitive data/experiences of the client, notes are not the best option. IAmMattVCTM Alchemy Therapy Services therefore reserves the right to not take, nor store sensitive information in the best interests and safety of the client.
